For three years now, I have hosted a Christmas Cookie Exchange for the ladies of our church. I thought I would share what I do and maybe it will help someone else hosting their own party.
Our Christmas cookie exchange is part of our ladies Bible study night that we hold the first Tuesday of the month. This year's was held on Tuesday, December 4th at 7-8:30pm. I held it in my home to create more of a homey atmosphere to the evening. (Our regular Bible studies are held at the church.)
All ladies who attend our church are invited to attend. They are welcome to bring any lady friends as well. Ask every lady to bring 2 dozen cookies to the exchange. (You may need to adjust the amount depending on how many ladies you have attending.)
Preparation is the key to any event. You will want to be prepared that when the first guest arrives, you are ready to host. Do not wait to make the coffee or set out games or light the candles until your guests arrive. Make a checklist for the evening of everything that needs to be done.
You will want a table covered with a festive tablecloth to place all the cookies and goodies that are brought. My table was a bit small and I will set up a larger table for next year.
I made mini banana bread loaves for my contribution. I made them the week before, wrapped individually and placed in freezer gallon bags. I then froze them until the day of the party. Since I was hosting this and had lots of responsibilities on that day...I pre-made my goodies. This helped me tremendously! I already needed to do cleaning for the party - I did not want to do baking cleaning as well. :)
For a cookie exchange, you will want to set up a drink station.
This is what I offered:
Coffee - In the large coffee maker.
Hot water - In the small coffee maker. This is for hot tea (I had peppermint) and hot cocoa (with a can of whipped topping :).
Egg nog - I had the small red cups for the egg nog.
For the hot drinks, I used real mugs.
On the side, you will want sugar, artificial sweetener (Sweet-N-Low or Splenda) and drink stirrers.
You will also need small plates for the ladies to put their food on for the evening and napkins as well.
For the end of the evening, you will need large plates and saran wrap for take home cookie platters.
Simple Christmas games are fun to play. Here is a Christmas word search and a word game to write down a word for every letter of the alphabet. I gave five minutes for each game. The winners won a Christmas mug and hot cocoa.
We also played Christmas Bingo - 3 rounds. The winners won a winter candle.
Prizes for the games. Two of the mugs were for a door prize. Every choose a Christmas picture out of a mug when they arrived. We chose two winners for the night.
Bingo was the first game we played. We had the Bingo sheets at each seat along with a cup of pennies to use as markers.
Use a simple CD player to play Christmas music as everyone arrives.
I set up extra seating with simple folding chairs to accommodate everyone. There is nothing worse than being invited somewhere and the host does not have enough seating. You do not want your adult guests to have to sit on the floor. :(
Little extras...have candles burning everywhere. It adds to the beauty of your home. Use lamps and not overhead lighting. It takes away from the coziness. Make sure the room is warm - but doesn't get too warm throughout the night. Fresh flowers are a nice touch. (One of my ladies brought me a bouquet. :)
So now that you have the preparations made, here is a schedule:
Ladies arrive. The evening begins at 7pm.
They receive their Christmas picture for the door prize drawing as they walk in.
I used my daughter as a greeter at the door and she would welcome them in and let them pick their picture.
Everyone should place their cookies and goodies onto the table and find a seat. As they come in, unwrap their containers and platters on the table.
When everyone has arrived, say grace and invite the ladies to have a plate of goodies to eat and what drinks you have to offer.
After everyone has served themselves and chatted for 5-10 minutes, have your speaker to speak for the evening. This was the time that I gave my personal testimony and background so our new ladies would get to know me better. :)
We then played our games and handed out our door prizes.
After the games, I allowed any lady that liked to - to share a life lesson that they learned in the past year. I asked them to keep it to 3-5 sentences.
End the evening in prayer. Have a few ladies to help assemble take home plates for all the ladies who came. We simply divide up the remainder of the cookies and goodies evenly between the number of ladies that we have. Everyone takes home a platter of all kinds of yummy goodness from the evening. :)